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How To Cut Storage Costs In Dynamics 365?

Looking for tips on how to reduce Dynamics 365 storage costs and handle capacity issues? If your answer is yes, this piece of information on how to cut storage costs in Dynamics 365 will surely be of great interest to you.

With the passing of time, many organizations feel burdened by their storage capacity limits as far as Dynamics 365 is concerned. The amount of data stored in Dataverse and the number of activities and records tend to get accumulated over time. This can exhaust the available storage capacity for Microsoft tenants.

The first and quickest option to get things corrected is obviously the purchase of additional cloud storage capacity, but this may not be the most viable and best long-term choice for every organization, especially with the involved additional recurring costs.

Now comes the big question - how can an organization optimize its capacity usage to cut down or avoid additional Dynamics 365 storage costs?

To get started, you first need to log in to your Power Platform Admin Center to find out how much storage is presently used for files, logs, and databases. You can find a storage usage breakdown by environment and source in the Power Platform Admin Center.

Thereafter, system admins can delete any records that need not be retained in line with your organization's data retention policies as well as industry-specific mandates. You can even have a close look at emails and attachments that may be occupying huge amounts of space. In addition to this, you should also evaluate audit logs that keep track of changes made to customer records. You should frequently purge them. It is also recommended that you should also have a look at errored or suspended workflow instances that tend to consume large storage capacity.

It is also worthwhile to remember here that all environments consume at least 1 GB, irrespective of whether they have an associated database or not. You should regularly remove any environments that are no longer required.

To save Dynamics 365 storage costs, you can either use Advanced Find to locate notes and emails with attachments bigger than a specific size. You can even use a bulk detention job to delete older and larger files and processes automatically.

In addition to these advantages, you can even move data out of Dataverse as the recurring costs of an Azure Blog storage or SQL database is comparatively lower than that of the additional Dataverse storage capacities.

Need help with cutting how to cut storage costs in Dynamics 365? Find out our how our team of Dynamics 365 experts can help you easily transfer emails and attachments to Azure SQL and Blob Storage using Azure data factory. Our Dynamics 365 experts can also guide you with countless other ways to cut storage costs in Dynamics 365. Call or email us now.


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