How Does Microsoft Dataverse Store And Secure Data?

Do you want to safely store and secure the critical data of your organisation but wondering about the right choice? If your answer is in the affirmative, Microsoft Dataverse could be an excellent choice for you.

At its core, Microsoft Dataverse (previously called the Common Data Service) can be best defined as an API (Application Programming Interface) and the data backbone that helps people store their data in a secure and scalable environment dynamically.


Microsoft Dataverse also helps users perceive data as service spun up on-demand to meet ever-evolving business requirements. Power Apps and Microsoft Dynamics 365 applications such as Sales and Customer Service modules rest on Microsoft Dataverse and use it to safely secure their data. Microsoft Dataverse helps avoid third-party integrations to unify data and maintain a single source of truth across multiple workflows by enabling apps to be built directly against this data.


Benefits Of Microsoft Dataverse At A Glance

  1. Easily manage and protect data usage with built-in data loss prevention policies and full audit logs.

  2. Streamlined secure guest access and identity protection with multifactor authentication and identity management.

  3. Efficiently control all aspects -apps, usage, settings, and users - in a single admin experience.

Data Storage

Data held in Microsoft Dataverse is organised efficiently in a set of tables wherein each table exhibits a certain collection of records. It includes a base set of standard tables like contacts, activities, and custom tables that reflect entities that are specific to the industry or organisation. Furthermore, app-specific tables like Opportunities and Leads with Dynamics 365 Sales are introduced by the addition of Dynamics 365 licencing.


In Dataverse, file attachments can be stored as unstructured data. The storage model of Dataverse offers three different types of cloud capacity wherein consumption is tracked in the Power Platform Admin Centre for:

  1. File Capacity: Storing attachments on notes and emails in Power Apps and Dynamics apps including PDFs, spreadsheets, images, and documents.

  2. Database Capacity: Transactional database storage for entity definitions and record data.

  3. Log Capacity: Attribute data changes and audit logs tracking records, including security role updates, field value updates, and date/time of access.

Dataverse Security

Enterprise-grade Azure Active Directory (AAD) identity and access management controls are utilised by Dataverse to make sure only authorised users have access to data, reports, and the environment.


Using built-in platform-level security, administrators can define security permissions for authenticated users (based on their level and role in organisational hierarchy). Users must be assigned a security role to access data stored in Microsoft Dataverse. By default, a range of out-of-the-box roles is offered with each Dataverse instance so admins don't have to build a security model.


If you have any questions about Microsoft Dataverse and the kinds of storage and security options in general, please feel free to have a word with our team of certified Dynamics 365 experts. Please reach out to C.I.G Consultants by email or call us now.

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